Souk VONGSALY
Dilbeek
Summary
Dynamic Office Manager and Health & Safety Coordinator at Aliaxis, skilled in event coordination and project management. Successfully enhanced corporate culture through engaging initiatives and ensured compliance with safety training. A proactive team player, adept at fostering collaboration and delivering exceptional customer service while managing complex operations efficiently.
Overview
22
22
years of professional experience
Work History
Office Manager | Health & Safety & Well-being Coordinator | Person of Confidence
Aliaxis
Brussels
01.2024 - 11.2025
- Oversight of daily office operations, facilities management and internal communications
- Supervision of front desk services
- Primary point of contact for the landlord and external suppliers
- Invoice monitoring and cost follow-up
- Organization of corporate culture initiatives and events (quarterly events, H&S Week, New Year Party, etc.)
- Delivery of safety and well-being inductions for new employees
- Coordination of first aiders and mandatory refresher trainings
- Management of annual fire evacuation drill
- Intranet content updates
- Fleet management: vehicle preparation for new hires, coordination of inspections and lease-end processes, liaison with Payroll, employee support
Executive Assistant to the CFO (and C-Level Executives)
Aliaxis
Brussels
01.2008 - 01.2024
- Executive support primarily to the CFO; additional support to Chief Strategy Officer, Chief Asia Division Officer, CIO and CHRO
- Management of complex C-suite calendars and priorities
- End-to-end travel coordination: flights, accommodation, transfers, visas and expense reports
- Preparation of Board, Audit Committee and internal meetings (agendas, presentations,...)
- Acting as key liaison between executives, Board members, internal teams and external stakeholders, ensuring strict confidentiality
- Coordination of recruitment interviews and onboarding of new team members
- Financial administration: purchase orders, invoice processing and follow-up
- Support for strategic initiatives, internal governance and ad hoc projects, ensuring timely delivery
Assistant to Customer Service, Sales & Pricing Director
Solutia
Louvain-la-Neuve
05.2004 - 09.2007
- Administrative support to Customer Service, Sales and Director of Segments & Pricing
- Organization of meetings, seminars and team-building events
- Travel arrangements and meeting preparation (presentations, minutes)
- CRM and master data management in SAP (EMEA region)
- Procurement administration: supplier data, purchase orders and invoice follow-up in SAP
- Training of new employees on SAP customer and supplier data processes
- Coordination of sales and logistics activities for the Automotive Aftermarket segment (until end of 2006)
Marketing Assistant (Temporary Assignment)
Solutia
Louvain-la-Neuve
11.2003 - 05.2004
- Support to marketing activities, including trade fairs and events
- Advertising offer analysis and reporting
- Preparation of presentations, statistics and marketing materials
- Coordination of samples, brochures and client gifts
Education
Prevention Advisor Certification -
Mensura
Brussels01.2026
Confidential Advisor Certification -
Mensura
Brussels01.2026
Special Bachelor’s Degree - Marketing Management
ICHEC Entreprise
Brussels01.2007
Associate Degree - Executive Secretarial Studies
ECSEDI
Brussels01.2003
Skills
- Event coordination
- Office administration
- Project management
- Safety training
- Customer service
- Team collaboration
Languages
- French, Native
- English, Fluent (written and spoken)
- Dutch, Good working proficiency (written and spoken)
- Lao, Conversational
- Thai, Conversational
Timeline
Office Manager | Health & Safety & Well-being Coordinator | Person of Confidence
Aliaxis
01.2024 - 11.2025
Executive Assistant to the CFO (and C-Level Executives)
Aliaxis
01.2008 - 01.2024
Assistant to Customer Service, Sales & Pricing Director
Solutia
05.2004 - 09.2007
Marketing Assistant (Temporary Assignment)
Solutia
11.2003 - 05.2004
Prevention Advisor Certification -
Mensura
Confidential Advisor Certification -
Mensura
Special Bachelor’s Degree - Marketing Management
ICHEC Entreprise
Associate Degree - Executive Secretarial Studies
ECSEDI