Sirje Soo
Gent,
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Administrative and Personal Assistant (ENISA)
European Union Agency for Cybersecurity
05.2024 - Current
- Personal assistant to Chief Cybersecurity Officer.
- Displaying absolute discretion at handling confidential information.
- Maintaining appropriate filing of personal and professional documentation.
- Managing travel arrangements including flights, accommodations, and itineraries (through Mips+ and NEO tool).
- Coordinating events and functions with attention to detail ensuring successful execution.
- Preparing and drafting minutes during meetings.
- Overview of personal and professional calendars and coordinating appointments for future events.
- Improving time management of the executive through effective prioritization and organization of tasks.
- Aiding executive in personal tasks such as scheduling internal and external meetings.
- Facilitating smooth office operations by managing supplies inventory and overseeing maintenance requests.
Management Assistant
GIS International
07.2023 - 05.2024
- Providing administrative support to management staff, including responding to customer inquiries and preparing reports.
- Organising meetings and conferences, scheduling appointments, and managing travel itineraries for senior managers.
- Handling confidential information with discretion and maintaining organized filing systems.
- Coordinating office activities such as ordering supplies, managing mail distribution, scheduling repairs.
- Answering phone calls from vendors regarding orders or other inquiries.
- Reviewing, processing and reconciling accounts payable invoices and payments.
- Processing new hire paperwork, creating new policies and conducting onboarding orientations.
Sales Assistant
JimmyFairly
05.2023 - 07.2023
- Greeted customers and provided assistance with product selection.
- Assisted in creating displays to promote products.
- Organized stockroom shelves, racks and bins according to store layout and product categories.
- Provided customer service by answering questions, resolving problems, and responding to complaints in a timely manner.
- Performed cashier duties such as scanning items, processing payments, and issuing receipts or change due.
- Processed special orders for out-of-stock items when necessary.
- Maintained cleanliness of the sales floor area at all times.
- Completed daily reports on sales performance metrics such as units sold per hour, day, week, month.
- Ensured that all promotional materials were properly displayed in their designated areas.
Founder
SSOO OÜ
07.2017 - 03.2023
- Marketing Services- Freelance
- Main clients- Consulting24 and FlowCoaching
- Social media management (Facebook, Instagram, LinkedIn, Reddit, Twitter, Publish0x)
- Website design (Wix), daily changes on the websites, design of posts, image processing (Lightroom),
- Content writing + copywriting
- SEO
- Cooperating partners search
- Facebook, Google, LinkedIn, Instagram paid ads
- Consulting/sales- sold ready-made companies
- Data collection (SalesQL, LinkedHelper, LinkedHelper2)
- Automation (Phantombuster)
- Photography Services
Sales Representative
KAFO Eesti OÜ
05.2021 - 06.2022
- Offering coffee solutions for businesses
- Sale of JURA coffee machines + additional sales
- Renting out office machines and giving training to the clients
- Started LinkedIn marketing for the company.
Kaup24
12.2016 - 02.2017
- Comparing different products, titles for ads, searching for key words, assisting in customer service.
Sales Representative
Southwestern Advantage
05.2016 - 09.2016
- An intense and result-oriented summer program for young professionals doing direct D2D sales of education books in the US, almost 80 hours per week
- Training started 6 months before, I did the sales in Arizona and in California.
The Archbishop's Seminary
01.2016 - 04.2016
- Marketing Internship in Malta with Erasmus+
- Had to help with daily paperwork and organize a book fair.
Education
Marketing
Tallinn School of Economics
Tallinn, Estonia03.2017
Economic-Social Class
Põltsamaa Co-Educational Gymnasium
Põltsamaa, Estonia06.2014
Põltsamaa Co-Educational Gymnasium
Põltsamaa, Estonia06.2011
Skills
- Results Orientation
- Dedicated Team Player
- Business Administration
- Recruitment and Hiring
- Schedule Management
- Discretion and Confidentiality
- Photographic Editing
- Approachable and Outgoing
- Multitasking and Organization
- Administrative Support
Certification
Category B (since 2013)
Languages
English
Advanced (C1)
Estonian
Bilingual or Proficient (C2)
Dutch
Elementary (A2)
Timeline
Administrative and Personal Assistant (ENISA)
European Union Agency for Cybersecurity
05.2024 - Current
Management Assistant
GIS International
07.2023 - 05.2024
Sales Assistant
JimmyFairly
05.2023 - 07.2023
Sales Representative
KAFO Eesti OÜ
05.2021 - 06.2022
Founder
SSOO OÜ
07.2017 - 03.2023
Kaup24
12.2016 - 02.2017
Sales Representative
Southwestern Advantage
05.2016 - 09.2016
The Archbishop's Seminary
01.2016 - 04.2016
Marketing
Tallinn School of Economics
Economic-Social Class
Põltsamaa Co-Educational Gymnasium
Põltsamaa Co-Educational Gymnasium
Similar Profiles
Bakhtyar FathiBakhtyar Fathi
Interpreter at EUAA(European Union Agency for Asylum) for One YeaInterpreter at EUAA(European Union Agency for Asylum) for One Yea
Serge BillongSerge Billong
Human Resources Agent at (Europol)European Union Agency For Law EnforcementHuman Resources Agent at (Europol)European Union Agency For Law Enforcement
Josette VellaJosette Vella
Programme Officer at European Union Programmes AgencyProgramme Officer at European Union Programmes Agency
Gene ValleGene Valle
Owner at MVP UpholsteryOwner at MVP Upholstery
Julie HaagJulie Haag
TRAILER SALES ADMINISTRATOR at TEN LEASINGTRAILER SALES ADMINISTRATOR at TEN LEASING