Sirje Soo
Gent,
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Administrative and Personal Assistant (ENISA)
European Union Agency for Cybersecurity
05.2024 - Current
- Personal assistant to Chief Cybersecurity Officer.
- Displaying absolute discretion at handling confidential information.
- Maintaining appropriate filing of personal and professional documentation.
- Managing travel arrangements including flights, accommodations, and itineraries (through Mips+ and NEO tool).
- Coordinating events and functions with attention to detail ensuring successful execution.
- Preparing and drafting minutes during meetings.
- Overview of personal and professional calendars and coordinating appointments for future events.
- Improving time management of the executive through effective prioritization and organization of tasks.
- Aiding executive in personal tasks such as scheduling internal and external meetings.
- Facilitating smooth office operations by managing supplies inventory and overseeing maintenance requests.
Management Assistant
GIS International
07.2023 - 05.2024
- Providing administrative support to management staff, including responding to customer inquiries and preparing reports.
- Organising meetings and conferences, scheduling appointments, and managing travel itineraries for senior managers.
- Handling confidential information with discretion and maintaining organized filing systems.
- Coordinating office activities such as ordering supplies, managing mail distribution, scheduling repairs.
- Answering phone calls from vendors regarding orders or other inquiries.
- Reviewing, processing and reconciling accounts payable invoices and payments.
- Processing new hire paperwork, creating new policies and conducting onboarding orientations.
Sales Assistant
JimmyFairly
05.2023 - 07.2023
- Greeted customers and provided assistance with product selection.
- Assisted in creating displays to promote products.
- Organized stockroom shelves, racks and bins according to store layout and product categories.
- Provided customer service by answering questions, resolving problems, and responding to complaints in a timely manner.
- Performed cashier duties such as scanning items, processing payments, and issuing receipts or change due.
- Processed special orders for out-of-stock items when necessary.
- Maintained cleanliness of the sales floor area at all times.
- Completed daily reports on sales performance metrics such as units sold per hour, day, week, month.
- Ensured that all promotional materials were properly displayed in their designated areas.
Founder
SSOO OÜ
07.2017 - 03.2023
- Marketing Services- Freelance
- Main clients- Consulting24 and FlowCoaching
- Social media management (Facebook, Instagram, LinkedIn, Reddit, Twitter, Publish0x)
- Website design (Wix), daily changes on the websites, design of posts, image processing (Lightroom),
- Content writing + copywriting
- SEO
- Cooperating partners search
- Facebook, Google, LinkedIn, Instagram paid ads
- Consulting/sales- sold ready-made companies
- Data collection (SalesQL, LinkedHelper, LinkedHelper2)
- Automation (Phantombuster)
- Photography Services
Sales Representative
KAFO Eesti OÜ
05.2021 - 06.2022
- Offering coffee solutions for businesses
- Sale of JURA coffee machines + additional sales
- Renting out office machines and giving training to the clients
- Started LinkedIn marketing for the company.
Kaup24
12.2016 - 02.2017
- Comparing different products, titles for ads, searching for key words, assisting in customer service.
Sales Representative
Southwestern Advantage
05.2016 - 09.2016
- An intense and result-oriented summer program for young professionals doing direct D2D sales of education books in the US, almost 80 hours per week
- Training started 6 months before, I did the sales in Arizona and in California.
The Archbishop's Seminary
01.2016 - 04.2016
- Marketing Internship in Malta with Erasmus+
- Had to help with daily paperwork and organize a book fair.
Education
Marketing
Tallinn School of Economics
Tallinn, Estonia03.2017
Economic-Social Class
Põltsamaa Co-Educational Gymnasium
Põltsamaa, Estonia06.2014
Põltsamaa Co-Educational Gymnasium
Põltsamaa, Estonia06.2011
Skills
- Results Orientation
- Dedicated Team Player
- Business Administration
- Recruitment and Hiring
- Schedule Management
- Discretion and Confidentiality
- Photographic Editing
- Approachable and Outgoing
- Multitasking and Organization
- Administrative Support
Certification
Category B (since 2013)
Languages
English
Advanced (C1)
Estonian
Bilingual or Proficient (C2)
Dutch
Elementary (A2)
Timeline
Administrative and Personal Assistant (ENISA)
European Union Agency for Cybersecurity
05.2024 - Current
Management Assistant
GIS International
07.2023 - 05.2024
Sales Assistant
JimmyFairly
05.2023 - 07.2023
Sales Representative
KAFO Eesti OÜ
05.2021 - 06.2022
Founder
SSOO OÜ
07.2017 - 03.2023
Kaup24
12.2016 - 02.2017
Sales Representative
Southwestern Advantage
05.2016 - 09.2016
The Archbishop's Seminary
01.2016 - 04.2016
Marketing
Tallinn School of Economics
Economic-Social Class
Põltsamaa Co-Educational Gymnasium
Põltsamaa Co-Educational Gymnasium
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