PATRIZIA FALLINI
Brussels
Summary
PERSONALPROFILE A customer-focused and highly motivated secretary who can provide a high level of administrative support to keep a busy office running smoothly. I am proactive and always ready to make a business run efficiently, professionally and safely. I am a quick learner and am always ready to make the most of any opportunity. At this time, I would like to join a team where I can become familiar with a wide variety of office activities.
Overview
40
40
years of professional experience
1
1
Certification
Work History
Assistant
- Director in charge of the Legal Regulatory Affairs department for northern Europe (Benelux, Scandinavia and Eastern Europe)
- Managing diaries, telephone calls, emails, incoming and outgoing correspondence for the department
- Taking notes at business meetings and drafting minutes
- Collaboration with other executive assistants in connection with new Federal Express legal developments
- Entering confidential financial data into the internal management system
- Drafting and distributing weekly and monthly reports on the department's new national and international projects.
WORKEXPERIENCE Secretary
Université Libre de Bruxelles
Brussels
02.2019 - Current
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
- Maintaining comprehensive and accurate records
- Performing minor accounting duties
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
- Answering phone calls in a polite and professional manner
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
- Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
Secretary
COBEPA Holding
09.2017 - 04.2018
- Management of diaries and correspondence, including mail and emails (with emphasis on priorities and appropriate responses)
- Numerous contacts with European general managers and customers
- Organisation of symposiums, meetings, conferences, teleconferences and travel arrangements
- Evaluation of internal procedures, proposals for improvements and in‐house communication
- Onboarding and coaching of new employees.
Secretary
Federal Express Services
05.2016 - 08.2017
- Scheduled appointments and conducted follow-up calls to clients.
- Maintained daily report documents, memos and invoices.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Entered data into system and updated customer contacts with information to keep records current.
- Booked airfare, hotel, and ground transportation to coordinate office travel.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed filing system, entered data and completed other clerical tasks.
Self-Employed Managing Assitant
UpToGrow
Brussels
04.2010 - 04.2016
- Providing tailored administrative support to customers from various sectors (asset managers, art dealers, international retailers).
- Handled final proofreading, copy editing and revision functions for deliverables.
- Handled internal staff correspondence through emails and scheduling.
Office Manager
Shearman & Sterling, LLP
01.2001 - 03.2010
- Administration and financial management of the Brussels office
- Human resources functions: recruitment of administrative staff, salary management, annual appraisals, absence management etc
- Involvement in working groups within the European and New York offices of the firm regarding multicultural management, cost reduction, real estate expansion and new offices set up
- In charge of the European events organisation including annual summits, partners' meetings and conferences
- Guiding newcomers (lawyers, trainees, detached staff) in matters related to internal administration, procedures and their integration in Brussels.
Personal assistant
Cleary Gottlieb Steen & Hamilton, LLP
01.1996 - 12.2000
- In charge of M&A, Management of diaries, correspondence and the numerous phone calls
- Arranging multiple international travels
- Arranging meetings with clients and legal staff worldwide
- Proofreading of documents in English and French
- In charge of monthly billing.
Marketing Assitant
Montedison Group
01.1984 - 12.1995
Education
S&S Training Center NYC
2007
No Degree -
S&S Training Center London
Brussels, Belgium2005
Sciences
1984
Skills
- ITSKILLS
- Windows, MS Office, Teams, Zoom, Doodle, Slack, Webex, Elite, Peoplesoft, Pro-cube
Certification
- CAP - Certified Administrative Professional
Languages
French
Bilingual or Proficient (C2)
English
Advanced (C1)
Italian
Upper intermediate (B2)
Dutch
Elementary (A2)
Timeline
WORKEXPERIENCE Secretary
Université Libre de Bruxelles
02.2019 - Current
Secretary
COBEPA Holding
09.2017 - 04.2018
Secretary
Federal Express Services
05.2016 - 08.2017
Self-Employed Managing Assitant
UpToGrow
04.2010 - 04.2016
Office Manager
Shearman & Sterling, LLP
01.2001 - 03.2010
Personal assistant
Cleary Gottlieb Steen & Hamilton, LLP
01.1996 - 12.2000
Marketing Assitant
Montedison Group
01.1984 - 12.1995
S&S Training Center NYC
No Degree -
S&S Training Center London
Sciences
Assistant
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