Olga Lanevskaya

Receptionist
• Meet and register visitors, provide welcoming and professional first point of contact.
• Manage telephony services and functional mailbox.
• Receive, dispatch, and register correspondence.
Secretary of Administration Section
• Coordinate shipments and deliveries, including dispatch and receipt.
• Manage office procurement processes.
• Supervise drivers and cleaning staff.
Backup to Assistant to Head of Delegation
• Manage calendar and scheduling for Head of Delegation.
• Filter phone calls and correspondence.
• Organize duty-related missions and official meetings.
Assistance to Delegation’s Team
• Provide occasional translation services.
• Supporting protocol matters, including accreditation and visa requests.
• Assisting Political Section with translation, statistical reporting, and related tasks.
Deputy Document Management Officer:
• Helping Document Management Officer with management of digital and physical records.

• Facilitated application processes for Schengen, national visas and residence permits while ensuring adherence to regulations.
• Processed and logged visa and residence permit applications for further assessment by consul.
• Responded to inquiries and performed interviews, including capturing photos and fingerprints.
• Performed visa printing duties and completed additional visa-related tasks.
• Acted as backup receptionist and provided accounting support.

• Delivered Swedish language instruction to adult learners, creating inclusive and stimulating atmosphere that encouraged participation and collaboration.
• Maintained up-to-date knowledge on innovative language teaching methodologies through continuous professional development.

• Coordinated project activities, facilitating communication between project managers and participants to ensure project alignment.
• Scheduled meetings and organised travel logistics for participants, streamlining arrangements for accommodation and transportation.
• Translated project documentation and provided interpretation during meetings and seminars, enhancing understanding and collaboration among stakeholders.

• Facilitated engaging Swedish language lessons, improving student fluency and participation.
• Administered regular student assessments for tracking progress.

• Provided comprehensive administrative and operational support to manager, promoting efficient workflow and communication.
• Issued invoices and processed waybills to ensure accurate financial and logistics records.