Hi, I’m
Mereseini Vakacegu BULAMAIBURE
Campbelltown
Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
16
years of professional experience
Work History
Delegation of the European Union for the Pacific
Executive Assistant & Senior Secretary
10.2015 - Current
Job overview
- Provided high-level administrative support to Ambassador and senior executives, including managing complex calendars, coordinating meetings, and arranging travel itineraries in the Pacific and Abroad.
- Efficiently prepared and edited correspondence, reports, and presentations using Microsoft Office and Google Workspace, ensuring accuracy and professionalism.
- Maintained confidential files and records in compliance with office procedures and data protection policies, safeguarding sensitive information.
- Coordinated and facilitated communication between executives and internal/external stakeholders, enhancing workflow and project collaboration.
- Organized corporate events and meetings, managing logistics and resources to ensure successful execution and adherence to budgets.
- Assisted in basic financial tasks such as invoicing, budgeting, and expense reporting to support the office’s financial administration needs.
Parliament Office, Republic of Fiji
Senior Secretary
11.2014 - 10.2015
Job overview
- Provided comprehensive administrative support to the Speaker of Parliament, including managing complex calendars and scheduling in a high-paced diplomatic environment.
- Prepared, reviewed, and edited official correspondence, reports, and presentations with high accuracy using Microsoft Office and Google Workspace.
- Maintained strict confidentiality by managing sensitive documents and records in accordance with organizational policies and data protection laws.
- Coordinated communication and facilitated seamless interaction between executives, staff, and external stakeholders to optimize operational efficiency.
- Organized and managed logistics for corporate events, meetings, and official functions, ensuring alignment with budgetary constraints and organizational goals.
- Supported financial administration by assisting with invoicing, budgeting, and expense tracking to uphold office financial accuracy and accountability.
Department of Energy, Ministry of Transportation & Infrastructure
Secretary/ Leave Clerk/ Transport Officer
06.2012 - 11.2014
Job overview
- Managed daily office operations including scheduling, correspondence, and document management to support executive functions.
- Maintained accurate leave records and processed leave applications for staff to ensure compliance with organizational policies.
- Coordinated transport schedules and logistics for staff and executives, optimizing route planning and vehicle usage.
- Facilitated communication between employees and management regarding leave entitlements, transport arrangements, and office procedures.
- Ensured confidentiality and proper filing of sensitive documents relating to personnel leave and transport logistics in accordance with data protection guidelines.
- Assisted in preparing and managing office budgets, including tracking expenses related to transport and leave administration.
- Provided comprehensive secretarial support by preparing and editing official correspondence, reports, and presentations with a focus on accuracy and professionalism.
Government Department of Tender Board
Office Clerk
03.2010 - 05.2012
Job overview
- Managed daily office operations including filing, data entry, and document organization to ensure smooth administrative workflow.
- Provided clerical support by preparing correspondence, reports, and presentations with high attention to detail.
- Maintained and updated confidential records in compliance with company policies and data protection regulations.
- Assisted with basic financial tasks such as processing invoices, monitoring budgets, and preparing expense reports to support financial administration.
- Liaised with internal departments and external clients to facilitate effective communication and project coordination.
Education
Fiji National UniversitySuva
Diploma In Office Administration
11.2010
Fiji Institute of TechnologySuva
Certificate in Business from Secretarial
11.2007
Fulton CollegeSuva
Certificate of Business Studies from Information Technology
06.2001
Skills
- Calendar Management
- Travel Coordination
- Microsoft Office
- Google Workspace
- Confidential Records Management
- Meeting Coordination
- Event Planning
- Document Preparation
- Logistics Management
- Stakeholder Engagement
- Communication Skills
- Time Management
- Interpersonal Skills
- Multitasking
- Problem Solving
- Team Leadership
- Meticulous attention to detail
- Executive support
- Administrative support
Languages
English
Fijian
Timeline
Executive Assistant & Senior Secretary
Delegation of the European Union for the Pacific
10.2015 - Current
Senior Secretary
Parliament Office, Republic of Fiji
11.2014 - 10.2015
Secretary/ Leave Clerk/ Transport Officer
Department of Energy, Ministry of Transportation & Infrastructure
06.2012 - 11.2014
Office Clerk
Government Department of Tender Board
03.2010 - 05.2012
Fiji Institute of Technology
Certificate in Business from Secretarial
Fulton College
Certificate of Business Studies from Information Technology
Fiji National University
Diploma In Office Administration
References
- Patrick, RAMANANARIVO, Patrick.DANIEL@eeas.europa.eu, +261 966104287, Delegation of the European Union, Suva
- Hon. Jiko, LUVENI, Former Speaker of Parliament, lois.vakarau@legislature.gov.fj, +679 322 5600, Parliament of the Republic of Fiji, Suva
- Pranil, SINGH, praniltt@yahoo.com, +679 9968656, Department of Energy, Government of Fiji, Suva
Hobbies
Traveling, Cooking, Photography, Volunteering
Qualities
- Confidentiality
- Organization
- Communication
- Attention to Detail
- Multitasking