Latifa Lehiany
Sterrebeek
Summary
Administrative and Financial professional with comprehensive experience in financial analysis, budgeting, and reporting. Strong focus on team collaboration and achieving results, with proven reliability and adaptability to changing needs. Expertise in managing accounts, conducting audits, and ensuring compliance with financial regulations. Known for analytical thinking, problem-solving skills, and effective communication.
Overview
31
31
years of professional experience
Work History
Operational and Financial Assistant
Chips Joint Undertaking
10.2023 - 07.2024
- Organisation of projects' review meetings (booking meeting room, catering, attendance lists, documents, etc.).
- Follow up of meetings budget.
- Assist projects' officers during the meetings.
- Organisation of unit meetings.
- Organisation of missions.
- Creation and circulation of expert's contracts and medium and low value contracts.
- Update of review meetings follow up table.
- Organisation of webinars for projects coordinators.
- Circulation of technical certificates in Circa BC
- Draft and format official correspondence for both internal and external.
- File in Ares.
- Initiate financial transactions including recovery orders, commitments, de-commitments, payments.
- Liaise and support relevant internal and external stakeholders on all financial issues and tasks when necessary.
- Assist in the collection of the necessary information and audit files for the Internal Audit Service European Court of Auditors and ex-post audits.
Financial Assistant
Innovative Health Initiative Joint Undertaking
10.2009 - 10.2023
- Initiate and/or verify if needed the financial transactions including recovery orders, commitments, decommitments, payments, and credit operations by ensuring compliance with the financial rules and regulations and established procedures.
- Draft low and middle value contracts to purchase goods and services. Check the delivrables.
- Project management: act as financial initiator for grants payments (periodic payments after analysis of the eligibility of costs declared by Research consortia, certification of costs).
- Assist in the collection of the necessary information and audit files for the Internal Audit Service, European Court of Auditors and ex-post audits and prepare financial transaction following the conclusion of audits (payment/ recovery) if needed and ensure financial transactions are properly processed.
- Budget: reports on budget execution, statistics on payments' delay for the Annual Activity Report, monitoring of commitments' consumption, etc.
- Participate in the planning, preparing, follow-up and reporting on the budget execution and provide support to budget manager upon request.
- Assist in the development of financial procedures and the elaboration of templates and other standard documents such as check lists.
- Assist the Accountant in the reconciliation of accounts with the operational information. Provide any necessary information for the accounts.
- Participation to the year end activity. Preparation of the accruals for administrative expenses.
- Participation to preparation of cut-offs.
- Filing.
Financial Officer
European Commission - OIB
10.2007 - 09.2009
- Initiation of payment files prepared by operational units - Initiation of commitments.
- Payments' follow up with the operational units.
- Legal entities - Forecast of revenues.
- Recovery orders.
Administrative Assistant
European Agency for Railways
09.2006 - 09.2007
- Assistant to the Head of unit. Organisation of Railway evaluations experts' meetings in Lille (sending invitations, preparation of attendance lists, logistics, …).
- Organisation of experts' meetings with the member states and associated countries (booking of meeting rooms, organisation of travels, welcoming the experts, …).
- Preparation of experts' reimbursement files and initiation of payments.
- Helping to clear the backlog of payments Organisation of missions and initiating the payments of missions' fees.
Administrative Assistant
European Food Safety Authority
12.2004 - 08.2007
- Organisation of IT experts from the Food Safety Authorities of Member States and associated countries.
- Maintaining contacts database.
- Organisation of missions and preparation of the missions' payments files.
- Preparation of experts' reimbursement files.
- Drafting of correspondence.
- Preparation of complete procurement files. Establishing calendar of events related to a procedure. Follow up through the procedure.
- Contracts and specific agreements preparation and follow-up.
- Assisting for the preparation of procurement procedures.
Administrative Assistant
European Food Safety Authority
05.2004 - 11.2004
- Organisation of experts' evaluation meetings (sending of invitations, logistics, booking meeting rooms etc.).
- Organisation of missions, preparation of mission orders, declaration of missions' costs.
- Updating contacts' database.
- Management of correspondence.
- Commitments of the budget needed for the meetings.
- Preparation of experts' reimbursements.
Administrative and Financial/Contracts Officer
European Commission-EuropeAid-Aidco
09.2001 - 04.2004
- Sending, reception, registering and follow-up of contracts, call for tenders, applications of interests.
- Checking of supporting documents before initiation of CARDS and TACIS projects cost claims.
- Recovery orders.
- Liasing with Project Consultants, providing advice and guidance.
Administrative Assistant - Temp worker
European Commission - DG RTD
03.2001 - 07.2001
- Organisation of scientific projects evaluations (logistics, preparation of documents, etc.).
- Invitation of experts in charge of evaluations (travel arrangements, hotel reservations, etc.).
- Receipt and classification of the tenders to be evaluated by field.
- Welcome and orientation of experts.
- Typing of the experts' comments.
- Preparation of the reimbursements of experts' travels expenses.
- Management of correspondence.
Secretary
Tractebel Engineering
08.1993 - 03.2001
- Organisation of meetings and travel arrangements.
- Management of correspondence.
- Typing and proof-reading of technical notes.
- Visual Identity project co-ordinator for Tractebel Group.
- Participated in the development of a graphic chart.
- Organisation of information meetings for the project.
- Proof reading of the content of the chart, checking translations, production control with the printers and the designers for the respect of the budget and the deadlines.
- Organisation of workshops with a view to improving the application of the graphic chart.
- Follow up of the budget.
- Responsible for the welcome and orientation of visiting engineers from Eastern countries.
Education
DIPLOMA IN EXECUTIVE SECRETARY STUDIES -
ECSEDI (Ecole de secrétariat de direction)
Brussels, Belgium06.1993
Skills
- Microsoft Word
- Excel
- PowerPoint
- Access
- Outlook
- Teams
- SharePoint
- EC IT tools
- ABAC workflow, Sygma/Compass
- SAP Business One
Timeline
Operational and Financial Assistant
Chips Joint Undertaking
10.2023 - 07.2024
Financial Assistant
Innovative Health Initiative Joint Undertaking
10.2009 - 10.2023
Financial Officer
European Commission - OIB
10.2007 - 09.2009
Administrative Assistant
European Agency for Railways
09.2006 - 09.2007
Administrative Assistant
European Food Safety Authority
12.2004 - 08.2007
Administrative Assistant
European Food Safety Authority
05.2004 - 11.2004
Administrative and Financial/Contracts Officer
European Commission-EuropeAid-Aidco
09.2001 - 04.2004
Administrative Assistant - Temp worker
European Commission - DG RTD
03.2001 - 07.2001
Secretary
Tractebel Engineering
08.1993 - 03.2001
DIPLOMA IN EXECUTIVE SECRETARY STUDIES -
ECSEDI (Ecole de secrétariat de direction)
Personal Information
- Date of Birth: 30/08/1967
- Nationality: Belgian
- Work Permit: Belgian
- Visa Status: Work permit: Belgian Nationality: Belgian