Khalid Zouggari

Financial Control & Reporting

• Coordinate the month-end, quarterly, and year-end closing processes for the Benelux region, working in close alignment with the French Headquarters.
• Maintain balance sheet accuracy by executing standard closing adjustments, including revenue recognition, accruals, and provisions.
• Support the annual audit process by preparing requested schedules and documentation, acting as a key local liaison for external auditors.

Team Supervision & Local Operations

• Supervise a small team of two AP accountants, guiding daily tasks and prioritizing invoice processing to meet strict deadlines.
• Manage cash operations through the preparation of weekly payment runs.
• Oversee local accounting data transfers from external partners in Luxembourg to ensure complete monthly ledger updates.

Compliance, Payroll & Process Ownership

• Handle tax compliance by preparing and filing VAT, Intracommunautaire, declarations for Belgium and the Netherlands and Intrastat data files transfers to local partners for filing.
• Manage Belgian payroll administration for 21 employees using SD Worx, including meal voucher processing and subsequent payroll journal processing.
• Successfully implemented Peppol e-invoicing for the Belgian entity, coordinating directly with IT departments to ensure full compliance with local digital invoicing regulations.

Process Improvement & Documentation

• Identify and implement local process improvements to streamline daily workflows and increase the efficiency of the Benelux finance function. [1]
• Standardize and document internal financial procedures, ensuring clear guidelines exist for team continuity and training.

• GL accounting activities:
  Reviewer role: Oversee and review the work of accounting clerks to ensure accuracy, compliance, and proper accounting treatment during monthend. Review AP/AR activities, ensuring invoices are processed with correct amounts, VAT, accounts, cost centers, and nomenclature.
  Analyze payable and receivable ledgers; identify inconsistencies, missing costs/revenue, incorrect cut-off periods, and open items (invoices to pay or potential bad debts).
  Communicate findings with relevant stakeholders and follow up until resolution.
  Review monthly accruals prepared by the accounting team (deferred costs/revenues, invoices to receive/issue) and ensure completeness and correctness.
  Review the trial balance for significant changes and provide supporting documentation.
  Ensure amortizations are correctly processed. Ensure all cash accounts are reconciled and backed up.
• VAT declarations: Prepare and reconcile monthly VAT declarations in line with legal requirements.
• Cash & payments:
  Review weekly payment runs and approve manual payments when required.
• Provide daily CODA files to the accounting team, and authored a process manual detailing CODA file handling, profile creation, and platform use cases.
• Payroll accounting:
  Post payroll-related invoices.
  Prepare and process the payroll journal.
  Reconcile payroll figures against posted journals ensuring accounting and external payroll figures align.
• Bank transition project:
  Coordinated the bank transition project across multiple entities (AAF & AAW), including client and supplier communication, internal validation (Legal, Marketing, GMT), and execution of email campaigns. Coordinated with finance team members to update and validate invoice templates and RIB details, ensuring accurate client billing and smooth payment processing during the transition.

Accountant Tomra

• Coordinated preparation of monthly, quarterly, and annual closing tasks.
• Facilitated monthly reporting by uploading figures to the Tagetik portal.
• Recorded ROU assets/liabilities for leased equipment, calculating monthly amortization and interest in accordance with IFRS 16 requirements.
• Managed asset creation in IFS ERP, including capitalization, depreciation and disposal for Parts & equipment.
• Timely clearing and matching of daily bank statements.
• Preparing quarterly commission reports for sales agents.
• Managed Egencia travel expense reporting, ensuring accurate cost allocation and proper coding of expenses.
• Generate Intercompany Accounts Payable and Accounts Receivable Balance Analysis Reports
• Update foreign exchange rates and perform currency revaluation runs to ensure accurate financial reporting.
• Served as primary point of contact for Shared Service Center team on Accounts Payable matters.
• Enhanced operational processen when and where possible.
• provided training and knowledge transfers to ensure the transition of accounting related tasks to stakeholders.

Supporting Project Manager

Assisted in creating a quarterly balance review package for EMEA finance teams with emphasis on standardizing and optimizing financial processes.

• Trained and mentored junior local accountants, enhancing their professional development. This includes training in the review, approval and booking of invoices and ensuring the timely payment of all due items with the aim of eliminating accumulated backlog.
• Support the ap finance team and ensure all current ap processes are applied and improved upon where possible as well as provide the necessary support and training to ensure that all members are equally able to participate in all ap related activities necessary. This includes training in using the Vendor Invoice Management system in SAP when available in the future..
• Train and support team members for the necessary cleaning in AP ledgers to allow for migration to updated ERP solution planned in the nearby future.

• Monitoring the external accounting partners that ap and gl accounting tasks are continued uninterrupted and provide assistance where necessary.
• Reviewed and approved completed work to verify accuracy and address discrepancies.
• Monitored cash flow to ensure sufficient liquidity for operational needs or investment opportunities.
• Preparing monthly financial statements like profit and loss accounts, to report company performance.
• Acting as an accounting point of reference to ensure that the necessary information was provided to all stakeholders at the local office in Brussels as well as coordinate with our external accounting partners.

• Managed month-end and year-end close processes, allowing for accurate and timely reporting.
• Managed financial accounts, reconciling bank statements and monitoring cash flow to maintain accurate records.
• Preparing and execution of payment runs.
• Investigated and resolved discrepancies in financial records.
• Posted monthly journal and ledger entries including IFRS-16, Payrol, monthly accruals/deferrals and any necessary correcting entries needed to ensure the accurate preparation of financial statements.
• Provide support to local AP/AR teams.
• Prepare and support the interim and year end audits, balance sheet account reconciliations, other ad hoc tasks as assigned.

Corporate Accountant

• Perform balance sheet account reconciliations using Blackline to ensure accuracy of financial records.
• Prepare VAT report packages for local accounting partners in designated countries for managed entities and ensure vat accounts are cleared and reconciled.
• Reconcile cash transactions using the Cash Management Module (CMM-Oracle).
• Prepared and recorded recurring payroll journals.
• Prepare and oversee MEC activities and record month-end closing journals like provisions amortisations/deferrals and finalise closing via project module.
• Provide third parties with relevant financial data and promptly respond to all accounting inquiries concerning the managed entities.

• Processed supplier invoices and internal expense notes, facilitating timely payments.
• Handling telephone and email AP queries
• Reprinting remittances
• Replying to vendor inquiries
• Liaising with internal property managers on AP queries
• Engaging with third party stakeholders to resolve issues

• Provide support to local accounting teams in our local offices in the Congo.
  Review accounting files send by local finance teams from our local administration in the different regions in Congo and provide feedback where necessary.
• After analysis of import files upload accounting files into accounting software.
  Balance Sheet Account Reconciliation
• Reconciliation of cash accounts. Preparation of payments via online bank environment Isabel.
• Support accounting manager during month-end closings, provide support during
  Audits

• Review, process and post invoices and maintain ap process.
• Verify financial data for use in maintaining accounts payable records.
• Monitoring outstanding invoices and ensure payments are made to vendors in a timely manner.
• Managed expense claims processing, ensuring compliance with company policies and accurate recording in financial systems.
• Monitored cash flow closely, prepared cash forecasts, to allow enough liquidity for the weekly payment runs.
• Communicate and support internal stakeholders to provide support like procurement and customer fulfilment departments.

• Create/update customer master files, process vendor checks, process AP invoices, preparing payments for due invoices, reconcile bank statements, Follow-up of (un)paid monthly instalments. Sent out reminders for overdue payments. ad hoc administrative duties.