Ganishya Runyinya
Brussels
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
19
19
years of professional experience
Work History
Executive Assistant (Part-time)
ZF Group
Brussels
09.2022 - Current
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Maintained confidential records and files related to executive operations.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Developed effective filing systems for easy retrieval of information when needed.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Managed all aspects of catering needs for special events hosted by the organization.
- Coordinated meeting and work schedules for staff teams and executives.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
Finance and Personnel Assistant
CEPI
Brussels
07.2017 - 10.2021
- Prepared and amended HR documents as required
- Managed employment contracts and recruitment guides
- Reviewed and renewed company policies and ensured legal compliance
- Provided relevant employee information to the social secretary at Securex for payroll purposes.
- Managed and recorded holiday and sick day requests, ensuring accurate tracking of time off and maintaining up-to-date physical and digital personnel records.
- Scheduled job interviews and contacted candidates on behalf of HR team.
- Managed accounts receivable and payable
- Reviewed and processed reimbursements
- Maintained accurate records of invoices and tax payments
- Identified and rectified account discrepancies.
- Maintained and updated databases
- Assist in monthly reports and audits as directed by the Finance Manager
- Managed travel arrangements and expenses.
Administrative Assistant
Generali Employee Benefits
Brussels
04.2016 - 06.2017
- Provided Administrative support for directors' complex International travelling and calendar management. Assisted the Executive Assistant in completing expense reports.
- Effectively manage and respond to incoming communications and internal information requests in a timely manner.
- Coordinated and managed events, handled business correspondence, and oversaw vendor management.
Transfer Agent &New Fund Setup Associate 2
IFDS
Dublin
01.2012 - 09.2015
- Conducted daily transfers and settlements of securities transactions.
- Maintained records to ensure accuracy of transfer documents, such as stock certificates and powers-of-attorney.
- Reviewed customer information for accuracy prior to processing transactions.
- Monitored customer accounts for changes in ownership or address information due to mergers, acquisitions, or reorganizations.
Cash Management Officer
Northern Trust
Dublin
01.2011 - 12.2011
- Helped resolving complex issues related to mergers and Acquisitions
- Performed Accounts reconciliations and resolved discrepancies.
- Prepared journal entries for cash transactions and reconciled bank accounts on a monthly basis.
Senior Transaction Accountant
Prime Funds Solutions(PFS) Ireland LTD
Dublin
01.2007 - 11.2010
- Monitored trade settlements by coordinating with the custodian for Swift updates
- Researched complex transactions and identified potential issues.
- Mentored junior team members and refined processes, resulting in a substantial reduction in the time required to complete primary tasks.
Corporate Actions Market Specialist
The Bank of New York
Brussels
01.2006 - 10.2006
- Processed both Mandatory and voluntary specific Corporate Actions functions for Securities held internationally with timeliness and accuracy
- Solicited and received responses from clients, submitting instructions to custodians before deadline dates.
Education
Diploma in communication -
Institut Européen De Communication
06-2003
CESS (high school graduation similar to leaving certificate) in accounting - Accounting and Finance
Centre Scolaire Sainte -Marie La Sagesse
06-2000
Certificates in Public Speaking and Assertiveness -
Online
Skills
- Office Management
- Database Management
- Mail Management
- Invoice Processing
- Administrative Support
- Travel administration
- Expense Reporting
- Payroll
- Document Preparation
- Travel Coordination
- Information confidentiality
- Appointment Setting
- Interpersonal Communication
- Meticulous attention to detail
- Strong Problem Solver
Personal Information
- Age: 44
- Date of Birth: 11/14/1979
- Nationality: Belgian
Languages
Bilingual French-English
Affiliations
Travelling, swimming, wellness activities
Event management for multi-cultural shows, dance teaching
Timeline
Executive Assistant (Part-time)
ZF Group
09.2022 - Current
Finance and Personnel Assistant
CEPI
07.2017 - 10.2021
Administrative Assistant
Generali Employee Benefits
04.2016 - 06.2017
Transfer Agent &New Fund Setup Associate 2
IFDS
01.2012 - 09.2015
Cash Management Officer
Northern Trust
01.2011 - 12.2011
Senior Transaction Accountant
Prime Funds Solutions(PFS) Ireland LTD
01.2007 - 11.2010
Corporate Actions Market Specialist
The Bank of New York
01.2006 - 10.2006
Diploma in communication -
Institut Européen De Communication
CESS (high school graduation similar to leaving certificate) in accounting - Accounting and Finance
Centre Scolaire Sainte -Marie La Sagesse
Certificates in Public Speaking and Assertiveness -
Online
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