FABRICE PESTEL

• Manage day-to-day office operations within a global office network
• Coordinate reception, access badges, mail, parcels, and office supplies
• Raise purchase orders, process goods receipts, and liaise with Finance
• Coordinate facilities, maintenance, safety, and security with building management
• Support HR administration and manage operational fleet (BE, FR, NL)
• Organize local office events and internal meetings

• Streamlined office operations, enhancing organizational systems for improved efficiency.
• Maintained accurate office supplies inventory, ensuring availability for all departments.
• Coordinated company events to foster teamwork and enhance employee engagement.
• Managed front desk operations by greeting visitors and directing inquiries appropriately.
• Tracked invoices and payments, ensuring accuracy in accounts receivable and payable.
• Facilitated onboarding processes for new executives and staff members efficiently.

• Organized schedules and meetings for executives and team • members to optimize productivity.
• Answered phone calls, responded to emails, and routed mail with professionalism.

• Managed daily operations of facilities, ensuring compliance with safety standards.
• Coordinated maintenance schedules for all building systems and equipment.
• Oversaw vendor selection and negotiations for facility services and supplies.
• Monitored facility budgets to track expenses and enhance operational efficiency.
• Conducted inspections to identify maintenance needs and implement improvements.
• Managed site access, badges, fleet administration, and building coordination.
• Organized company events to foster teamwork and employee engagement initiatives.
• Maintained office supplies inventory, ensuring availability across departments.

• Managed site access and badge distribution to enhance security protocols.
• Coordinated management of building and common areas to ensure operational efficiency.
• Administered company car fleet, optimizing usage and maintenance schedules.
• Assisted with ICT services coordination, facilitating seamless operations.
• Executed tasks according to established procedures, ensuring compliance with standards.

• Led the Guest Services team in a fast-paced international law firm
• Oversaw reception operations, conference services, and visitor experience
• Coordinated office logistics, suppliers, office moves, and IT support
• Acted as liaison between Guest Services, Facilities, and internal teams

• Provided administrative and operational support in an international law firm
• Coordinated reception, meeting rooms, internal services, and IT support
• Supported facilities management and office logistics
• Assisted lawyers and support teams in a high-pressure environment

Customer Service & Administrative roles (F&B, Reception, Night Audit, Bid Management) across hospitality and corporate environments incl. Belgium & UK