FABRICE PESTEL

• Manage workplace operations in Belgium and Paris.
  Coordinate facilities, suppliers and property management.
• Oversee fleet activities across multiple European countries.
• Contribute to the International Car & Mobility Policy.
• Monitor office and fleet budgets, review invoices for Accounting, and manage purchase orders and supplier records in NetSuite.
• Plan and coordinate company events, team activities, workshops, breakfasts and after-work gatherings, while driving employee wellbeing and engagement initiatives.
• Support compliance actions and implementation of workplace health, safety & wellbeing standards in Belgium.

• Streamlined office operations, enhancing organizational systems for improved efficiency.
• Maintained accurate office supplies inventory, ensuring availability for all departments.
• Coordinated company events to foster teamwork and enhance employee engagement.
• Managed front desk operations by greeting visitors and directing inquiries appropriately.
• Tracked invoices and payments, ensuring accuracy in accounts receivable and payable.
• Facilitated onboarding processes for new executives and staff members efficiently.

• Organized schedules and meetings for executives and team • members to optimize productivity.
• Answered phone calls, responded to emails, and routed mail with professionalism.

• Managed daily operations of facilities, ensuring compliance with safety standards.
• Coordinated maintenance schedules for all building systems and equipment.
• Oversaw vendor selection and negotiations for facility services and supplies.
• Monitored facility budgets to track expenses and enhance operational efficiency.
• Conducted inspections to identify maintenance needs and implement improvements.
• Managed site access, badges, fleet administration, and building coordination.
• Organized company events to foster teamwork and employee engagement initiatives.
• Maintained office supplies inventory, ensuring availability across departments.

• Managed site access and badge distribution to enhance security protocols.
• Coordinated management of building and common areas to ensure operational efficiency.
• Administered company car fleet, optimizing usage and maintenance schedules.
• Assisted with ICT services coordination, facilitating seamless operations.
• Executed tasks according to established procedures, ensuring compliance with standards.

• Led the Guest Services team in a fast-paced international law firm
• Oversaw reception operations, conference services, and visitor experience
• Coordinated office logistics, suppliers, office moves, and IT support
• Acted as liaison between Guest Services, Facilities, and internal teams

• Provided administrative and operational support in an international law firm
• Coordinated reception, meeting rooms, internal services, and IT support
• Supported facilities management and office logistics
• Assisted lawyers and support teams in a high-pressure environment

Customer Service & Administrative roles (F&B, Reception, Night Audit, Bid Management) across hospitality and corporate environments incl. Belgium & UK